Privacy Policy

womensinternationalstudycenter.org has a new Privacy Policy as of June, 2018. This Privacy Policy has been established to help clarify how we collect, store, and use your data from your interactions with our website. The Policy has been designed to meet the new standards set forth by the General Data Protection Regulation (GDPR). The GDPR was implemented on May 25, 2018 by the European Union (EU).

Our Privacy Policy helps clarify your rights as a site visitor, and our obligations as site owners.

1) INTRODUCTION
This Privacy Policy explains how womensinternationalstudycenter.org uses your personal data when you visit our website, interact with us, subscribe to our newsletter via email, or purchase a product or service from us.

Please read this Privacy Policy so that you are aware of how and why we are using your data. Your continued use of our website indicates that you accept our Privacy Policy.

If you have any questions, or would like to exercise your protected privacy rights, please contact jordan@womensinternationalstudycenter.org. Please read this Privacy Policy in full to learn more about your rights and our obligations under the GDPR.

Sincerely,
Women’s International Study Center

2) WHO WE ARE
Women’s International Study Center is a non-profit based in Santa Fe, New Mexico providing fellowship residencies and support to female scholars. We also produce discussions with thought leaders in various areas of intellectual, artistic, and scientific pursuit.

LEGAL BUSINESS ADDRESS

3) YOUR PERSONAL DATA
Personal data is any data regarding you that could help someone to identify you. It is individual information pertaining to you, and it is not anonymous.

Anonymous data is any data where the identity has been removed from the statistical data, and could not help to identify an individual.

We collect several types of information from our site visitors in order to enhance on-site visitor experience, and to provide a higher level of visitor care. This personal data falls into these categories:

ANONYMOUS DATA such as statistical or demographic data for the purposes of monitoring site traffic. Anonymous (or aggregate) Data may be derived from your personal data, but is not considered personal data because you cannot be identified by the information.

CONTACT DATA includes billing address, delivery address, email address and telephone numbers.

FINANCIAL DATA includes bank and payment information.

IDENTITY DATA includes first name, last name, and social media username (where applicable).

MARKETING DATA includes your preferences in receiving direct marketing from us. This includes your subscription to our Newsletter.

PROFILE DATA includes your username and password, as well as information regarding purchases, orders or donations made by you on our site.

TECHNICAL DATA includes your internet protocol (IP) address, browser type and version, time zone, location, browser extensions and version information, operating system and platform.

TRACKING DATA includes information we or others collect about you from cookies and similar tracking technologies. For example, this site provides cookies so that your browser may store small pieces of our website in order to make your future site visits faster.

TRANSACTION DATA includes the payment information provided by you and your financial institution when you complete a purchase with us.

USAGE DATA includes information about how you use our website, products, and services.

To provide better content and service,  this site uses Google Analytics to monitor traffic and visitor behavior on our site. Your IP, city, state, operating system, and on-page behavior will be tracked by Google Analytics. If you continue to use our site, you acknowledge acceptance of this monitoring by Google Analytics which is utilized to enhance your on site experience and is looked at it as anonymous data since it is not personally identifiable.

We do not collect any information regarding your race, ethnicity, gender, sexual orientation, religious or philosophical belief, personal lifestyle, criminal convictions or offenses, or any biometric data.

We also do not knowingly collect information from site visitors under the age of 13.

4) HOW WE COLLECT PERSONAL DATA
We may collect two basic types of information about our site visitors: specific information you may provide directly as a result of interacting with our website, and general visit information collected indirectly by software including WordPress and related Plugins.

DIRECT (VISITOR PROVIDED DATA)
This specific information includes personal data you provide when you:
– Sign up to receive our Newsletter;
– Contact us directly via our Contact Form and request information be sent to you;
– Order our products or services;
– Contact us directly over the phone, via snail mail, email, or on our website;
– Leave comments or reviews on our products or services

VIA SOFTWARE (INDIRECTLY)
We may automatically collect Technical Data about your browser, platform, and browsing pattern while on our website.

GENERAL DATA COLLECTION PRACTICE
We only collect the data necessary to enhance your site visit experience and complete any tasks you initiate on our site.

COMMENTS
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

MEDIA
If you upload images to the website, do not upload images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

AD PARTNERS
Our site is ad free!

If you are interested in learning how to opt out of ad programs on other websites, please visit:
Digital Advertising Alliance (United States)
Digital Advertising Alliance of Canada (Canada)
European Interactive Digital Advertising Alliance (EU)

5) HOW WE USE YOUR PERSONAL DATA
– To complete an order and maintain a record of sales for our taxes
– For fraud investigation in compliance with the law
– When we need to comply with a law or regulation such as the GDPR
– To enhance your site experience
– To complete contractual obligations with you (like delivering our Newsletter to you after you opt in)

6) COOKIES
Cookies are basic pieces of information stored in your browser that enhance your overall site experience. They make the site faster and help the site remember where to take you after you submit a form.

Our site cookies collect anonymous data, and are not personally identifiable.

If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments correctly. Visitor comments may be checked through an automated spam detection service.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Our website may also include cookies from third parties including links to social media. These cookies are controlled by these third parties.

You can disable cookies in your browser, but your website experience may be limited on our site as weIl as on other websites because cookies are necessary to perform certain functions.

7) HOW WE MAY SHARE PERSONAL DATA
We may share personal data with the following types of third parties:
– Technology service providers (i.e. webhost)
– As part of a business transfer of ownership. In the result of an acquisition or merger of our non-profit by/with another entity, this Privacy Policy will remain in effect unless otherwise stated in an updated Privacy Policy for the website.
– As required by law

We select third parties to work with who adhere to the laws and best practices of the Internet. Any information shared with these third parties is only to enhance our website and your website experience, not to directly enhance the private interests of these third parties. They may not use the information for any purpose other than our agreed upon website related purpose.

8) PAYMENT INFORMATION
womensinternationalstudycenter.org uses PayPal to process payments made for events, donations, and services via the website. Your checkout experience is completed on PayPal’s servers. We may store confirmation of your Payment in our System for internal record keeping purposes.

9) OUR DATA SECURITY PROTOCOL
We have strict security measures in place to protect your information. Your personal data is protected, and used only on a need-to-know basis as required to perform necessary site or other contractual based items.

We have systems in place to notify us immediately of any suspected or confirmed web breach where your personal data may have been exposed. We will notify you via email in the event that we are legally required to do so.

10) THIRD-PARTY LINKS & EMBEDDED CONTENT
This website may include links to third-party websites including social media. We do not control these third-party websites. Please familiarize yourself with the Privacy Policy of these sites as they are not connected to our Privacy Policy.

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

11) OUR DATA RETENTION POLICY
We will only keep your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

If you make a purchase from us or enter into a financial transaction with us, we must retain this information for 7 years for tax and legal record keeping purposes.

In some circumstances, you can ask us to delete your data. For example, when you unsubscribe from our Newsletter, you may then contact us and ask us to delete your subscriber information including email and name. Your anonymous aggregate data will remain, as it is not protected data.

In the case of desired data deletion, you must specifically contact us and be able to demonstrate reasonable need for deletion that does not conflict with any current law or regulation pertaining to the website and as set forth in this Privacy Policy.

We may use and reuse any anonymous data we collect on our site in perpetuity for the purposes of continuing to improve the website for the enjoyment of our site visitors.

12) HOW TO ACCESS YOUR DATA WITH US

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

You will not have to pay a fee to access your personal data with us one time. However, additional requests are subject to review and fees. We are not required to comply if the request is illegal, unnecessary, or otherwise protected.

We will request specific information from you to help us confirm your identity before allowing you to access a copy of your sensitive data. We do not provide your private data to inquiring third parties under any circumstances except as required by law.

You may be provided 1 free copy of your basic data as part of your access or deletion request.

We will respond to your initial data request within 2 months. We may need further information from you in order to complete the process.

13) HOW TO CONTACT US ABOUT OUR PRIVACY POLICY
If you have any questions about this Privacy Policy, or would like to exercise any of your rights, please email us at jordan@womensinternationalstudycenter.org or write to us with a letter addressed to:

MAILING ADDRESS

14) PRIVACY POLICY UPDATES
We will continue to update this Privacy Policy as the web and it’s laws and regulations continue to evolve. We will notify you via Newsletter of any changes to our Privacy Policy so please sign up to receive notifications.